Hello All!
Some more museum-related news…
1. Dinos and Minerals volunteers needed for this weekend
We are still in need of a dino tour guide at Open House from 3-5 and volunteers from 2-7 on Saturday at the Gems & Minerals show (on-site training). Please reply if interested!
2. T-Shirt Designs
Want to win a free t-shirt and go down in RMC history? Design a new logo for the t-shirts we’re purchasing for next semester! Submit your entries by Nov. 15. Designs will be chosen by an online poll.
3. REDM 400
If you’re interested in learning more about how museums work, consider taking REDM 4: Science and Museums next semester. There’s a pdf attached with more information.
4. Next year’s executive
Love this club? Don’t like how it’s run? Consider running for an executive position! Check out the club constitution (see below) outlining the positions and responsibilities and nominate yourself! Our elections will be held in early December.
Cheers,
Trina
REDPATH CLUB CONSTITUTION:
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Article I: Redpath Museum Club
1.1 Also referred to hereinafter as the Club
Article II: Mandate
2.1 The Club’s mandate is to promote, participate, and enjoy the activities, people, and academic mission of the Redpath Museum, and associated pursuits.
Article III: Membership
3.1 Membership in a Student’s Society Club is open to everyone.
3.2 Only Students’ Society of McGill University (SSMU) members, and Post Graduate Students’ Society (PGSS) members are eligible to be elected as officers, excepting the member at large.
3.3 Only Students’ Society of McGill University (SSMU) members, Post Graduate Students’ Society (PGSS) members, and McGill University Faculty and Staff are eligible to vote for Officers.
3.4 Associated non-voting membership is open to all others.
Article IV: Executive Committee
4.1The Executive Committee (EC) shall administer the Club and oversee its events.
4.2 The EC is composed of the following Five portfolios:
4.2.1 President
4.2.2 Vice President
4.2.3 Chief Communicator and External Facilitator
4.2.4 Secretary
4.2.5 Member at Large
4.3 Appointments to executive positions that are not filled by annual elections may be made on a year to year basis, provided that a majority of the elected EC members agree on the proposed appointments
4.4 Meetings: The EC shall meet as frequently as it deems fit.
4.5 Quorum: At least three of the Five EC members must be present at an EC meeting in order for quorum to be met.
Article V: Portfolios
5.1 The President shall:
5.1.1 Be the chief executive officer, chief representative, and chief spokesperson of the Club.
5.1.2 Oversee all aspects of the club
5.1.3 Ensure the smooth running of the Club as a whole through facilitation of, and mediation with, the various EC portfolios with a vision that is consistent with the Club mandate.
5.1.4 Chair all EC meetings
5.1.5 May cast the deciding vote in the event of a EC deadlock
5.1.6 Co-sign all financial transactions with the Vice President.
5.1.7 Co-sign all minutes with the Secretary.
5.2 The Vice President shall:
5.2.1 Oversee and coordinate the programming activities and events of the club
5.2.2 Be responsible for the collection of membership fees.
5.2.3 Co-sign all financial transactions with the President.
5.2.4 Ensure the funding and financial stability of the Club.
5.2.5 Maintain the membership list of the club.
5.2.6 Oversee and coordinate the programming activities and events of the Club
5.3 The Chief Communicator and External Facilitator shall:
5.3.1 Act as representative of the Club to the community outside of the University.
5.3.2 Be responsible for developing healthy relations with student and community organizations outside McGill, and particularly those in the Montreal area.
5.3.3 Be responsible for promoting the image of the Club to the community outside McGill University.
5.4 The Internal Events Facilitator shall:
5.4.1 Be responsible for internal activities and events within the museum and the museum club.
5.4.2 Promote participation of members in the audioguides project, and complete any organizational tasks pertaining to this project.
5.4.3 Coordinate the yearly museum book club by organizing book club meetings, facilitating the choosing of the book club book, and any other organizational tasks that pertain to this activity
5.5 The Secretary shall:
5.5.1 Take minutes at EC and general meetings, and ensure proper distribution of all minutes.
5.5.2 Co-sign all minutes with the President.
5.5.3 Shall be responsible for booking and arranging meeting rooms, organizing and obtaining refreshments, and drafting agendas for general meetings.
5.5.4 Act as the representative of the Club within the university community.
5.5.5 Be responsible for communication within the EC, with other McGill University student organizations, and with the Students’ Society of McGill University.
5.6 The Member at Large shall:
5.6.1 Act as an advisor to the EC.
5.6.2 Provide assistance to the other four portfolios.
Article VI: Finances
6.1 The EC shall examine the financial records at the end of each semester
6.2 A Finance Affairs Committee shall be established to oversee the finances of the club.
Article VII: Meetings
7.1 There shall be a general meeting held in November for the purpose of electing new members to the EC.
7.2 Regular Executive and General meetings shall be head throughout the fall and winter terms
7.3 Special Meetings shall be called at any time deemed necessary by the EC and/or Committee Chair.
Article VIII: Electoral Procedures
8.1 The Vice President Clubs & Services of SSMU or his/her representative shall be the Chief Returning Officer (CRO) with final authority over electoral procedures and validity of results.
8.2 The Vice President Clubs & Services must be notified of the date of the general meeting 2 weeks in advance to the date of the General Meeting called for elections purposes.
8.3 Elections are to be held before November 31 during the previously mentioned General Meeting
8.4 Electoral Procedures.
8.4.1 The Executive Committee may designate Deputy Returning Officers (DROs) to assist the running of elections in consultation with the CRO.
8.4.2 Elections are to be conducted by secret ballot
Ballots must be kept in a secure place for 5 weeks after the date of voting
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